Writing an academic essay means fashioning a coherent set of ideas into an argument. Because essays are essentially linear—they offer one idea at a time—they must present their ideas in the order that makes most sense to a reader. Successfully structuring an essay means attending to a reader's logic.
The focus of such an essay predicts its structure. It dictates the information readers need to know and the order in which they need to receive it. Thus your essay's structure is necessarily unique to the main claim you're making. Although there are guidelines for constructing certain classic essay types (e.g., comparative analysis), there are no set formula.
Answering Questions: The Parts of an Essay
A typical essay contains many different kinds of information, often located in specialized parts or sections. Even short essays perform several different operations: introducing the argument, analyzing data, raising counterarguments, concluding. Introductions and conclusions have fixed places, but other parts don't. Counterargument, for example, may appear within a paragraph, as a free-standing section, as part of the beginning, or before the ending. Background material (historical context or biographical information, a summary of relevant theory or criticism, the definition of a key term) often appears at the beginning of the essay, between the introduction and the first analytical section, but might also appear near the beginning of the specific section to which it's relevant.
It's helpful to think of the different essay sections as answering a series of questions your reader might ask when encountering your thesis. (Readers should have questions. If they don't, your thesis is most likely simply an observation of fact, not an arguable claim.)
"What?" The first question to anticipate from a reader is "what": What evidence shows that the phenomenon described by your thesis is true? To answer the question you must examine your evidence, thus demonstrating the truth of your claim. This "what" or "demonstration" section comes early in the essay, often directly after the introduction. Since you're essentially reporting what you've observed, this is the part you might have most to say about when you first start writing. But be forewarned: it shouldn't take up much more than a third (often much less) of your finished essay. If it does, the essay will lack balance and may read as mere summary or description.
"How?" A reader will also want to know whether the claims of the thesis are true in all cases. The corresponding question is "how": How does the thesis stand up to the challenge of a counterargument? How does the introduction of new material—a new way of looking at the evidence, another set of sources—affect the claims you're making? Typically, an essay will include at least one "how" section. (Call it "complication" since you're responding to a reader's complicating questions.) This section usually comes after the "what," but keep in mind that an essay may complicate its argument several times depending on its length, and that counterargument alone may appear just about anywhere in an essay.
"Why?" Your reader will also want to know what's at stake in your claim: Why does your interpretation of a phenomenon matter to anyone beside you? This question addresses the larger implications of your thesis. It allows your readers to understand your essay within a larger context. In answering "why", your essay explains its own significance. Although you might gesture at this question in your introduction, the fullest answer to it properly belongs at your essay's end. If you leave it out, your readers will experience your essay as unfinished—or, worse, as pointless or insular.
Mapping an Essay
Structuring your essay according to a reader's logic means examining your thesis and anticipating what a reader needs to know, and in what sequence, in order to grasp and be convinced by your argument as it unfolds. The easiest way to do this is to map the essay's ideas via a written narrative. Such an account will give you a preliminary record of your ideas, and will allow you to remind yourself at every turn of the reader's needs in understanding your idea.
Essay maps ask you to predict where your reader will expect background information, counterargument, close analysis of a primary source, or a turn to secondary source material. Essay maps are not concerned with paragraphs so much as with sections of an essay. They anticipate the major argumentative moves you expect your essay to make. Try making your map like this:
- State your thesis in a sentence or two, then write another sentence saying why it's important to make that claim. Indicate, in other words, what a reader might learn by exploring the claim with you. Here you're anticipating your answer to the "why" question that you'll eventually flesh out in your conclusion.
- Begin your next sentence like this: "To be convinced by my claim, the first thing a reader needs to know is . . ." Then say why that's the first thing a reader needs to know, and name one or two items of evidence you think will make the case. This will start you off on answering the "what" question. (Alternately, you may find that the first thing your reader needs to know is some background information.)
- Begin each of the following sentences like this: "The next thing my reader needs to know is . . ." Once again, say why, and name some evidence. Continue until you've mapped out your essay.
Your map should naturally take you through some preliminary answers to the basic questions of what, how, and why. It is not a contract, though—the order in which the ideas appear is not a rigid one. Essay maps are flexible; they evolve with your ideas.
Signs of Trouble
A common structural flaw in college essays is the "walk-through" (also labeled "summary" or "description"). Walk-through essays follow the structure of their sources rather than establishing their own. Such essays generally have a descriptive thesis rather than an argumentative one. Be wary of paragraph openers that lead off with "time" words ("first," "next," "after," "then") or "listing" words ("also," "another," "in addition"). Although they don't always signal trouble, these paragraph openers often indicate that an essay's thesis and structure need work: they suggest that the essay simply reproduces the chronology of the source text (in the case of time words: first this happens, then that, and afterwards another thing . . . ) or simply lists example after example ("In addition, the use of color indicates another way that the painting differentiates between good and evil").
Copyright 2000, Elizabeth Abrams, for the Writing Center at Harvard University
How to Set up a Paper
1) Set the margins of your paper to be 1 inch on all sides (go to Margins under Page Layout)
2) Use the font: Times New Roman
3) The font size should be 12 point.
4) Make sure your paper is double-spaced and that the Before and After boxes both read 0 (go to Paragraph and then look under Spacing.)
5) You text should be aligned left (also go to Paragraph and look under General.)
6) Indent the first line of paragraphs one half-inch from the left margin. (Use Tab key).
How to Set up an APA Paper
APA (American Psychological Association) Style is generally used for disciplines such as Psychology, Sociology, Education, Nursing, Communication, and other social sciences.
General format guidelines:
1) Follow all basic rules mentioned above.
2) Your essay should include four major sections: Title Page, Abstract, Main Body, and Reference Page.
3) Set up a Title Page: include the page header flush left with the page number flush right at the top of the page.
· Go to Insert → Header → Edit Header → Design → Choose Different First Page
· Go to Insert → Page Number → Top of Page → Plain Number 3 → Click. (Number all pages consecutively with Arabic numerals (1, 2, 3, etc.) → Type your page header and click Tab key twice to separate from the page number. (Please note that on the title page, your page header should look like this:
Running head: TITLE OF YOUR PAPER
Pages after the title page should have a running head that looks like this:
TITLE OF YOUR PAPER
4) The Title Page should include:
· The title of you paper: type your title in upper and lowercase letters centered in the upper half of the page. All text on the title page, and throughout your paper, should be double-spaced.
· The author’s name (your name): beneath the title, type the author’s name: first name, middle initial(s), and last name. Do not use titles (Dr.) or degrees (Ph.D).
· The institutional affiliation: beneath the author’s name, type the institutional affiliation, which should indicate the location where the author(s) conducted the research, such as Mississippi College.
5) Set up an Abstract Page:
· Begin a new page.
· Set up a page header flush left with the page number flush right at the top of the page.
Ø Go to Insert → Page Number → Top of Page → Plain Number 3 → type your page header and click Tab key twice to separate from the page number.
Ø Make sure all pages after the title page should have a running head that looks like this:
TITLE OF YOUR PAPER
· On the first line of the abstract page, center the word Abstract (no bold, formatting, italics, underlining, or quotation marks.)
· Beginning with the next line, write a concise summary of the key points of your research. (Do not indent.)
6) The Body of your paper:
· It should start from the third page of your paper.
· You should already include the page header (described above)
· Type your title in upper and lowercase letters centered on the first line.
· Indent the first line of paragraphs one half-inch from the left margin. (Use Tab key)
7) Reference Page:
· This page begins on a new page.
· This page should be double-spaced as well.
· This page should have a running head, too.
· Center the word References without underlining, bolding, or italicizing it. If there is only one entry, title this page Reference.
· Create a hanging indention for this page:
Ø Go to Paragraph and select Special under Indention
Ø Then select Hanging